Access to various applications is available per company within an organization in the Asamco Platform. You can access and navigate these applications through each company. The current document enlists the functions, available within these applications, and provides a visual representation of those.
To navigate through the organizations and companies, log in to the platform. The company to be accessed can be selected through the overview page of the organizations available or through the “Switch between companies” button in the upper left corner of the page.
After selecting a company, the applications, available for that same company, are displayed in the company overview.
After logging in to the Evolution Online application, you will be directed to the dashboard. There you will find a list for quick access to customers, suppliers, GL accounts, foreign currency and projects. Access to these is also available through the left menu tree.
Under the "Customers" and "Suppliers" tabs you can find a list of the according accounts. For each account the following actions are available, using the buttons on the right side: (1) View AR/AP transactions; (2) Edit; (3) Delete. New accounts can be added, using the "+" button in the upper right side of the pages.
When adding a new account various information is to be provided in the system. The new information entered is saved, using the "Save" button in the upper right corner.
For GL accounts, solely the "View transactions" option is available through the online application. Further, the status of each account (Active/Inactive) is displayed in the list.
Under the "Projects" tab you can find a list of the according projects. The status of each project (Active/Inactive) is displayed in the list. Further, you can edit and/or remove projects, using the buttons on the right of each project. You can add new projects, using the "+" button.
When adding a new project you will need to specify a code, project name and project description. The information can then be saved, using the "Save" button in the upper right corner.
Under the "Foreign currency" tab you can find a list of the existent currencies. You can edit and/or remove these, using the buttons on the right of each currency. You can add new currencies, using the "+" button.
When adding a new currency you will need to specify a code, description, and currency symbol under "Currency". The information can then be saved, using the button in the upper right corner.
Under "Exchange rate" the daily exchange rates are to be filled. A history of the exchange rates per day is also available in the tab. The information can then be saved, using the button in the upper right corner.
Under the "Cashbook batches" tab you can find a list of the existent batches. These can be edited, using the "Edit" button on the right of each batch from the list.
In editing a cashbook batch, the reference number, bank account workflow, deposits and payment can be modified. New rows can be added, using the "+" button. When finalized, the changes can be saved and the batch can be validated and posted, using the according buttons in the upper right corner.
You could process bank statements with the bank statement pages. The main page is the bank statements page. Here you could upload bank statement files, edit bank statement lines, and process them. Bank statement settings page is to setup the general/default settings for bank statements. Bank statement template pages are to manage CSV templates for uploading CSV bank statements.
To use bank statements, first add a file by drag-and-drop or the "+" button. Current support file formats are .MT940, .OFX, and .CSV.
After adding a file, there may be error or warning. Please read the warning carefully and decide if you are going to continue.
Most errors of .CSV files could be solved by using a corresponding template or change the file according to the selected template. Users could also select bank account for csv files.
When the template fits the file, there will be no error.
You could also download sample files, to check their formats.
When you are ready with the files, use the "Upload" button to upload, then the file will appear in the "Files imported" part.
You could filter the files by their status
and filter statement lines by selecting statement files, or the filters in the "Statement lines" part.
You could edit, split, merge, ignore, unignore, validate, and process a statement line by its action buttons when it is not processed. The available actions depend on the line's status, for example, an ignored line can only be unignored.
Clicking the "Settings" button on the bank statement page will direct to the bank statement settings page.
Here you could setup bank statement transaction code, default CSV template, if project is required, if sales rep is required, the fall back bank, AP, and AR accounts, and machine learning settings.
On bank statement template overview page, you could add a new template, or download sample file of, edit, or delete existing templates.
On bank statement template detail page, you could set all the properties of a template, view its sample text, and download its sample file. Below is the explanation of each property.
Field delimiter: the separator of the .CSV file values.
Decimal separator: the separator of decimals.
Use the filter builder to create conditions. For example, the filter "["Column_1","contains","123"]" can be created as shown below, and it will only parse the .CSV rows whose first column contains "123" into statement lines.
If a column setting for StatementLine.Amount or StatementLine.IsPayment presents, no column setting for StatementLine.Credit or StatementLine.Debit is allowed, and vice versa.
