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- The desired organization
- The desired company within the chosen organization
- The desired application within the chosen company
3 Electronic Purchase Order (EPO)
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After logging in to the EPO, the dashboard page is displayed, where the following sections are available:
- Quick-access buttons to new requisitions, purchase orders, expense claims, sales orders, credit notes, payment batches and returns to suppliers.
- Your (pending) requests: This section contains a list of the most recent requests, submitted by the user logged in.
Under “My approvals” access to orders (1), requisitions (2) and batches (3), awaiting the approval of the user logged in can be found (see image on the right).
3.2 Purchase requisition (REQ)
Under “Requisition” the following information is to be filled in:
- Default supplier
- Default project
- Requisition date
- Default workflow
- Agent
- Warehouse
- Delivery date
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When adding a new detail line, the following information is to be provided:
- GL/Stock: A section between GL and stock accounts is to be made.
- Account
- Supplier
- Workflow
- Description
- Line note
- Quantity
- Expected price (per item)
- Actual price (per item)
- Expected date
- Tax rate
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Under “Purchase order” the following information is to be filled in:
- Default supplier
- Default warehouse
- Exchange rate
- Workflow
- Order date
- External order number
- Invoice date
- Supplier invoice number
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When adding a new detail line, the following information is to be provided:
- GL/Stockà : A section between GL and stock accounts is to be made.
- Account
- Line description
- Quantity
- Price (per item)
- Tax type
- Discount rate
- Confirmed quantity
- Processed quantity
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Under “Expense claim” the following information is to be filled in:
- Supplier (automatically set)
- Currency (automatically set)
- Workflow
- Date (automatically set)
- Cash advance amount (optional)
- Expense claim purpose (to be selected from the available list)
- Start date
- Description
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When adding a new detail line, the following information is to be provided:
- Budget code
- Currency
- Description
- Additional information
- Quantity
- Price
- Exchange rate
- Tax type
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Under “Return to supplier” the following information is to be filled in:
- Supplier
- Project
- Warehouse
- Exchange rate
- Workflow
- Order date
- External order number
- Invoice date
- Supplier invoice number
- Order number
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When adding a new detail line, the following information is to be provided:
- GL/Stock à A section between GL and stock accounts is to be made.
- Account
- Line description
- Quantity
- Price (per item)
- Tax type
- Discount rate
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Under “Sales order” the following information is to be filled in:
- Customer
- Default warehouse
- Exchange rate
- Workflow
- Sales representative
- Order date
- Delivery note
- Invoice date
- External order number
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When adding a new detail line, the following information is to be provided:
- GL/Stock à A section between GL and stock accounts is to be made.
- Account
- Line description
- Quantity
- Price (per item)
- Tax type
- Discount rate
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Under “Credit note” the following information is to be filled in:
- Customer
- Default warehouse
- Exchange rate
- Workflow
- Sales representative
- Order date
- Delivery note
- Invoice number
- External order number
New detail lines can be added, using the + button (10). Documents can be uploaded to the order in the “File attachments” section (11) and messages can be left for the following authorising authorizing parties under “Credit note messages” (12). The credit note can be saved as draft, using the SAVE button (13), and/or submitted directly, using the Submit credit note button (14).
When adding a new detail line, the following information is to be provided:
- 1. GL/Stock: A section between GL and stock accounts is to be made.
- 2. Account
- 3. Line description
- 4. Quantity
- 5. Price (per item)
- 6. Tax type
- 7. Discount rate
The line can then be added to the sales order, using the Create button (8).
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Under “Payment batch” the following information is to be filled in:
- Bank account
- Default transaction date
- Reference
- Disable transactions with equal reference (filter)
- From supplier
- Include suppliers on hole (filter)
- To supplier
- Include Remittance Cheque EFTS (filter)
- Payment due date
- Action date à A choice between due date and none is to be made.
The available payments due can then be filtered on the entered details, using the Next button (11). The following page will display all payments in accordance with the applied filters. The following functions are then available:
- Account name: Using this function, the displayed payments can be ordered in an alphabetical order (A-Z/Z-A).
- Choose payments: By ticking the checkboxes in front of the displayed payments, the payments to be added to a payment batch can be selected.
- Total amount: This field automatically calculates the total amount of the payments selected, using (2).
- Export all data: Using this function, the data available on the page can be exported to an Excel file.
- Column chooser: Using this function, allows for the management of columns visible within the overview. Columns can be added by dragging the desired column from the “Column chooser” box to the desired position in the overview (see image below).
- Search: The “Search” field can be used to filter the visible record types.
- Lines: Using this button, the lines per payment can be reviewed (see image below).
- Attachments: Using this button, the attachments (if any) per payment in the list can be reviewed and/or downloaded on the user’s machine.
- Supplier: Using this button, the details of the supplier per payment can be reviewed (see image below). The displayed details per supplier contain the according account number (1), name (2) and account description (3). The bank code (4), bank account number (5), branch code (6) and IBAN (7) per supplier can be modified. The edited information can then be saved, using the Edit button (8).
